3 Tips to help you design your office to maximise office productivity

When designing a new office or refurbishing an old office, many employers don't take account of how good office design can greatly increase the productivity of their workforce. If you make sure that you incorporate some of the following ideas into your office design, you can help ensure that you get the most out of your employees.

1. Incorporate A Quiet Zone

Studies have shown that a total of 95.3% of workers feel that having access to a quiet area where they can get on with their work, however 41% of this group don't have access to anywhere they can go. This is why many office design companies have started to incorporate breakout zones into new office designs which can allow people to get away from their desk or standard work environment and get on with work in a different environment.

Additionally, it's worth taking measures to reduce noise where there are outside sources which are making it difficult for your employees to get on with their work. According to office design experts CBS Office Interiors the right acoustics can improve office productivity by up to 15%. This is why it is important to incorporate materials which can absorb noise.

2. Avoid Open Planned Offices

Many thought that making their offices open plan would increase overall productivity, but a number of studies have no shown that open plan offices actually hinder productivity. With noise and other colleagues often making it more difficult for one to get on with their own work. If you look around many open plan offices you will find people plugged into headphones, to avoid being distracted from other colleagues.

3. Make the Office Comfortable

This should be the most obvious tip on the list, but making sure your employees is comfortable can massively boost their overall productivity and help decrease absenteeism. Ensuring that office furniture is ergonomic and comfortable, has been linked with greater productivity levels and reduced amounts of absenteeism. It's also worth spending time making sure that your office is kept at the right temperature, as this has been shown to increase workers productivity significantly. Studies have found that office workers become less productive when temperatures either rise above 25 degrees or fall below 16 degrees Celsius.  

Making Breakout Zones Work

You may have heard that many start ups and trendy tech companies, have started incorporating breakout areas or spaces into their offices. Additionally, many architects are starting to advise that clients introduce breakout areas into their new office designs. Despite this many companies are skeptical about incorporating breakout spaces into their offices as they see them as waste of space or worry about whether they will be properly utilized. They seem to be right to worry, with some of the research suggesting that breakout areas are often underused, meaning that they are a lot less effective than they should be. 

What is a breakout zone? 

Breakout zones are typically defined as spaces with communal ownership, which means that no one has control over the particular space. It also means that these areas can't be bookable for meetings etc. and are somewhere for workers to escape their work station. It is understandable why many employers don't see the value of these spaces particularly when research suggests they are chronically under used.  

4 Tips to make breakout zones work 

1. Function over style. When designing breakout zones there is always the temptation to make a super stylish space for your employees to break out too. When designing your breakout zone it is important to make sure the space can be used by the employees to get work done, this may mean ensuring their is internet and power points for laptop use etc. 
2. Pick the right location. Many breakout zones are under utilized due to the fact they are placed in a poor location within the office. For instance placing a break out zone in an area where their is a lot of noise and disruption can lead to the area being chronically under utilized.  
3. Right Furniture and Tools. Again often not enough thought is put into what furniture and tools should be placed in the break out zone. While it is important to differentiate break out zones from standard office spaces, it is important that their is decent furniture which will allow the zone to be used for work purposes. 
4. Cultural Acceptance. Design typically moves at a faster pace than the mindsets of managers do. This often why trendy startups and tech companies make the best use of break out zones. Ensuring that staff and management understand the benefits of breakout zones is important to ensure that these areas are used properly.  

Cool Office: BNP Paribas Investment Amsterdam

Thought investment banking was grey and dull, then you should check out BNP Paribas new Russian offices which are certainly not. These new offices designed by Fokkema & Parnters are pretty impressive and would be pretty dreamy to work in. The designers have made sure that the offices remain light and airy, by making internal partitions transparent.  

This YouTube video allows you to see the offices in much more detail and shows you just how breath taking the design work by Fokkema & Partners. I personally like how the interior design by the architects reflects the natural shape of the building.

Via Office Snapshots

Cool Office: SIAB's Bank Saint Petersburg Premium Services Offices

 

Design and Architecture specialists Gullsten-Inkinen have designed these very cool offices for Russian bank SIAB. The Russian bank commissioned the architecture firm which has offices in Helsinki, Finland and St. Petersburg Russia. SIAB's decision to re-design it's St Petersburg Premium Service offices came as part of a bigger branding project where the bank sought to differentiate itself from some of the more traditional banking institutions. 

In their press release Gullsten-Inkien stated that they wanted to ensure that the bank's new premises were different from the competing banks more traditional and dull offices. Additionally, the architect wanted to make the office a space for both employees and directors, something which further differentiates SIAB from their competitors whose offices are primarily designed around the needs of the directors. The workstations are designed to suit the needs of employees, while employees can benefit walk-in wardrobe and locker rooms where employees can get ready for the weekend as well as work. 

One thing is for sure, the new SIAB premium services offices are incredibly cool and will certainly help differentiate itself from the other Russian banks. The office has a very clean and minimal design, but still takes account of the needs of the employees which is something that can be more difficult to do.  You can find out more about the architects at their site. 

Via Office Snapshots